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CANADA EMPLOYMENT AND IMMIGRATION UNION

 

BC/YT Regional Council

 

 

 

SECTION 1:  REGIONAL COUNCIL

 

 

(a)      The Regional Council shall represent all members of British Columbia and the Yukon Territory.   (BC/YT)

 

(b)    The BC/YT Regional Council shall consist of every Local President or his/her alternate, the National Vice President, the Alternate National Vice President, the Chair of the Women’s Committee or her Alternate, the District Women’s Coordinators or their alternates, the District Directors or their Alternates.

 

SECTION 2:  PRESIDENTS’ CONFERENCE

 

(a)     The supreme governing body of the Regional Council shall be the Regional Presidents’ Conference.

 

(b)    The Regional Council shall hold at least one Regional Presidents’ Conference each year.

 

(c)     The delegates to the Presidents’ Conference shall be the Presidents of each Local, or their Alternate, the National Vice President, the alternate National Vice President,  the Chair of the Women’s Committee or her alternate, the District Women’s Coordinators, the District Directors, the Chair of the Regional Immigration Committee and, at the Presidents’ Conference held just prior to the Triennial National Convention, the National Vice President-elect and the Alternate National Vice President-elect. 

 

The Regional Presidents’ Conference shall:

 

i)        deal with matters of particular interest to, or concerning the welfare of the members in this Region provided that are within the bounds of these By-laws and the National By-laws;

 

ii)        establish the regional budget, including any supplemental assessment of dues required to fund regional operations and activities;

 

iii)     receive the reports of Committees established by the Regional Presidents’ Conference or Regional Council Executive;

 

iv)     confirm the National Vice President, BC/YT, as Chairperson of the Regional Council Executive; and

 

(v)    confirm the District Directors elected by their respective Districts.

 

 

 

SECTION 3:  REGIONAL EXECUTIVE COUNCIL

 

The Regional Executive Council (REC) shall include the National Vice President, BC/YT, the Alternate National Vice President, the Chairperson of the Women’s Committee or her Alternate, the District Directors which include Citizenship and Immigration, and shall be responsible for the affairs of the Regional Council between Regional Presidents’ Conferences.  Without limiting the generality of the foregoing, the Regional Council Executive shall:

 

(a)     meet at least twice a year;

 

(b)    administer the finances of the Regional Council and prepare the necessary budgetary provisions;

 

(c)     undertake the necessary preparations for the holding of Regional Presidents’ Conferences and any other Regional Conferences deemed necessary

 

(d)    co-operate with the National Executive of the Union in the discharge of the Union’s responsibilities towards the membership;

 

(e)     establish any committee it deems necessary to carry out its duties and responsibilities;

 

(f)      make such regulations as are necessary for the administration of the Region, provided such regulations do not conflict with these By-laws, the National By-laws or the Constitution of the Public Service Alliance of Canada.

  

SECTION 4:  FINANCIAL AUDIT

 

The Regional Council Executive shall appoint a qualified accountant to conduct a formal independent audit for the calendar year financial operations of the region and prepare an audited statement for presentation at the next Regional Presidents’ Conference.  This shall be circulated one month prior to the conference. 

 

 SECTION 5:  BY-LAWS

 

The Regional Council may set up its own supplemental By-laws and Regulations, and shall be empowered to alter or rescind same, provided such By-laws and Regulations do not conflict with the By-laws of the Union and the Public Service Alliance of Canada Constitution.

 

SECTION 6:  DISTRICTS

 

Locals in the BC/YT Region shall be grouped geographically into districts according to Appendix B of the Canada Employment and Immigration Union By-laws.

 

    (a)   The District will be headed by a District Director.  The District Director and her/his alternate will normally be elected for a three-year term, beginning and ending at the first District Meeting (as mandated in the BC/YT Bylaws and Regulations) immediately after National Convention.  Candidates for District Director and alternate should be nominated at least 30 days prior to the election date from amongst the members of the district.  Nominated members must be members in good standing within the District and must agree in writing to be a candidate for election for the position of District Director or alternate. 

 

    The election will be by a simple majority of the District Presidents or their alternates and the District Women’s representative or her             alternate.

 

In the event of the position becoming vacant during the term of office the position will be filled by the alternate District Director and an election will be held for the position of Alternate District Director for the remainder of the term. 

 

(b)   Each District shall elect a District Women’s Coordinator. The District Coordinator and her alternate will normally be elected for a three-year term, beginning and ending at the first District Meeting (as mandated in the BC/YT Bylaws and Regulations) immediately after National Convention.  Candidates for District Women’s Coordinator and alternate should be nominated at least 30 days prior to the election date from amongst the members of the district.  Nominated members must be members in good standing within the District and must agree in writing to be a candidate for election for the position of District Women’s Coordinator or alternate.  The election will be by a simple majority of the District Director, District Presidents or their alternates and the District  Women’s                representative or her alternate.In the event of the position becoming vacant during the term of office the position will be filled by the alternate District Director and an election will be held for the position of Alternate District Director for the remainder of the term. 

 

(c) Each district shall hold at least one meeting per year.  Additional meetings via conference calls are encouraged.            

                      

(d) Only local presidents or their alternates and the district women’s representative or her alternate shall be entitled to vote at a District  meeting.

 

(e) The district will operate as an administrative arm of the Regional Council and deal only with matters of particular interest to the locals  within the district.

 

(f) When a local president is elected to District Director, she/he shall relinquish the position of local president and the first VicePresident shall assume the office.

 

(g) When the alternate assumes the responsibilities of the District Director, a new alternate will be elected.

 

(h) In the event of an emergency where the District Director and the alternate are not available, any member in the district may be  designated by the Presidents of the District to act temporarily in place of the District Director.

 

(i) A District Director may attend meetings of any local in her/his respective District, and shall be an ex-officio member of all local executives with voice but no vote.

 

(j) Attendance at the District meetings shall include the District Director and her/his alternate, the presidents or their alternates of the locals in the district, the District Women’s representative or her alternate, and may include any other member required by the District Director to encourage union participation and training.

 

 

 


 

REGULATION #1

 

Enacted this 12th day of April, 1988

As amended November 7, 1998

As amended December 5, 1999

As amended June 11, 2005

 

Under the authority of the BC/YT Region By-laws, Section 3 (f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING MEETING QUORUMS

 

  1. A quorum at a Regional Presidents' Conference shall be the National Vice President for BC/YT, 3 District Directors, and 25 Local Presidents.

 

  1. A quorum at a Regional Executive Council meeting shall be the National Vice President for BC/YT or Alternate and 4 District Directors or 3 District Directors and the Women's Committee Chair.

 

  1. For purposes of quorum, an alternate to any of the above noted offices shall be deemed to be the office holder if attending the Conference or meeting in that capacity.

 

REGULATION # 2

 

Enacted this 12th day of April, 1988

As amended October 21, 1990

As amended December 9, 2004

As amended June 11, 2005

 

 

Under the authority of the BC/YT Region By-laws, Section 3(f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING ATTENDANCE AT

CONVENTIONS OF THE BC FEDERATION OF LABOUR AND

THE YUKON FEDERATION OF LABOUR

 

  1. A Federation of Labour Convention attendance fund in an appropriate amount shall be established annually for the purpose of assisting Districts in meeting the expenses of delegates.  Only one delegate from each District shall be eligible for expenses under this regulation.

 

  1. A maximum amount of $750.00 shall be payable to a delegate from a District to cover reasonable expenses and shall be payable upon presentation of an appropriate expense claim form and receipts.

     

Notwithstanding the foregoing, a maximum amount of $750.00 shall be payable to a delegate from Local 20956 attending the Yukon Federation of Labour convention to cover reasonable expenses and shall be payable upon presentation of an appropriate expense claim form and receipts.


 

REGULATION # 3

 

Enacted this 12th day of April, 1988

As amended Feb. 5, 1994

As amended November 7, 1998

As amended June 11, 2005

 

Under the authority of the BC/YT Region By-laws, section 3 (f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING

CLC WINTER SCHOOL SCHOLARSHIP

 

Statement of Intent

 

This fund was established to encourage members to participate in this in-residence training experience. 

 

 

  1. CEIU BC/YT may award a maximum of two individual scholarships of one thousand dollars ($1,000.00) each to attend the CLC Winter School each year. 

 

  1. The Regional Executive Council will advertise the scholarships and Terms of Reference to the members a minimum of 30 days prior to the application deadline.

 

  1. The Terms of Reference may vary from year to year depending on the training needs of the region.  It will be the responsibility of the Regional Executive to set out the terms of reference in consultation with the Training Committee, and to grant any scholarship(s)

 

Application Process

 

Applications must be accompanied by a motion of support from the members Local documenting any financial assistance to be provided to the member from Local funds, and be submitted to the District Director prior to November 30th of the year preceding the Winter School session for endorsement and submission to the Regional Training Committee.

 

Application must include a written statement from the member indicating how attendance at the CLC Winter School will assist them in their union responsibilities.


 

REGULATION # 4

 

Enacted this 12th day of April, 1988

As amended December 5, 1999

As amended June 11, 2005

 

Under the authority of the BC & YT Region By-laws, Section 3(f), the Regional Council Executive enacts as follows:

 

A REGULATION GOVERNING HONORARIUMS

 

  1. The members of the Regional Executive Council shall be provided an honorarium of three hundred dollars a year, which shall be paid in two instalments in June and December.

 

REGULATION # 5

 

Enacted this 12th day of April, 1988

As amended December 5, 1999

As amended April 15, 2000

As amended June 11, 2005

 

 

Under the authority of the BC/YT Region By-laws, Section 3(f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING EXPENSE REIMBURSEMENT

 

1.      A member on approved union business shall travel by the most economical means and claim expenses in accordance with this regulation.

 

2.     For greater clarity, expense claims covering less than one day shall cover costs in accordance with BC/YT Region Regulation #6.

 

3.     When traveling by private motor vehicle a member shall be entitled to claim the mileage/kilometer rate specified by BC/YT Region Regulation #6.

 

4.      A member shall be entitled to claim the current reimbursement for time spent on authorized union business in accordance with BC/YT Region Regulation #6.

 

5.     While in travel status for one day or more, a member shall be paid the current per diem allowance plus actual accommodation costs, if any, in accordance with BC/YT Region Regulation #6.

 

6.     For purpose of reimbursement, the authority for authorization to incur expenses and approve claims shall be the Finance Committee or the Portfolio holder of a Committee, as appointed by the BC/YT Regional Executive Council.


 

REGULATION #6

 

Enacted this 12th day of April, 1988

As amended February 5, 1994

As amended November 7, 1998

As amended April 16, 2000

As amended June 25, 2000

As amended June 11, 2005

As amended June 22, 2005

 

Under the Authority of the BC/YT Region By-laws, Section 3(f), the Regional Executive Council enacts the following:

 

A REGULATION GOVERNING EXPENSE REIMBURSEMENT

 

Part A:

 

Wage Loss:

 

Actual wage loss will be paid for time spent on union business during a working day where the member provides LWOP documentation. Deductions will be taken at source for EI, CPP and Income Tax. A T4 slip will be sent to the member at the end of the fiscal year as required by law.

 

Part B:

 

Re-imbursement for work on a Non-Working Day:

 

Members who do union work on an AWA day, Annual Leave Day, or Non-Working Day may claim a fee per day pro-rated by the time spent. This fee will be taxable at source. The fee amount will be determined by the BC/YT Regional Council taking into account the activity and the budget implications and will be reviewed on a yearly basis. The current rate will be found in the CEIU BC/YT financial Guidelines.  

 

Part C:

 

Per Diem:

 

A per diem will be paid for full or part days for re-imbursement of meal costs in an amount to be reviewed yearly by the Regional Council and keeping in mind the current rate being paid by National CEIU. The council will determine the amount of the per diem, taking into account the activity funded as well as budget available. Any per diem paid is non-taxable. The current amount of the per diem will be reflected in the BC/YT CEIU Financial Guidelines.

 

Part D

 

Incidentals:

 

Incidentals may be paid for union work done while a member is in travel status that requires an overnight stay. The amount of the incidental will be reviewed yearly and the amount paid will be determined based on the activity and the budget. The current amount of any incidental will be reflected in the BC/YT CEIU Financial Guidelines.

 

Part E:

 

Travel:

 

(1)    Travel Status:  When required to travel to meetings in a private vehicle, the mileage or kilometer rate shall be the rate specified in the current CEIU National Regulation. Shared private travel or rental vehicles are encouraged when it is the least expensive method of travel.

 

 

(2)     Air travel: Re-imbursement at the most economical and practical means.

 

(3)    In Lieu of Air Travel: If the member chooses to travel by vehicle the maximum claim will be the 14 day advance airfare or the actual mileage at current CEIU National Regulation amount, whichever is less

 

(4)     Accommodation: shall be reimbursed at the actual hotel rate or private rate as per Treasury Board Travel Policy. Shared accommodation shall be encouraged, with the exception being convention where non-delegates must share rooms or must pay for the other half of the room costs unless prior arrangements are made for special circumstances.

 

Part F:

 

Dependent Care:

 

Re-imbursement for dependent care will be made when it is needed in order for a member to fully participate in union activates and where the care is needed in addition to the normal care provided on a daily basis for non-union activates. The rates will be reviewed on a regular basis and will be set out in the CEIU BC/YT Dependent Care Policy 

 

 

Note: Rates for this policy will be reflected in the BC/YT Regional Financial Policy and will be changed from time to time as the REC reviews the budgets and the National CEIU and PSAC policies to ensure that the rates are in keeping with these. Special circumstances will be determined by the NVP in conjunction with the appropriate committee.


 

REGULATION # 7

 

Enacted this 17th day of November, 1989

As amended November 7, 1998

As amended June 25, 2000

As amended August 17, 2005

 

Under the authority of the BC/YT By-laws, Section 3(f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING CHILD AND DEPENDANT CARE

 

  1. The objective of this regulation is to remove the barriers  which prevent members from participating fully in the Union. For the purpose of this regulation, a child or dependant is a minor who resides permanently with a member to the completion of age eighteen (18).

 

  1. Upon request of at least one participant, provisions for child and dependent care shall be made available for all National, Regional, and District functions including any evening sessions if they form part of the schedule of events.  Child  care will be provided on-site at no cost to members.  Payment will be made for reasonable expenses incurred, including;

 

    1. When accompanied by a receipt, the cost of meals incurred by child/ dependent while under such care to a maximum of $60.00 per day, and;

 

    1. Incidental expenses to a maximum of $5.00 per day per child/dependant.

 

  1. Payment will be made for reasonable expenses incurred when a member must obtain care for a child/dependent because of absence due to approved union activity taking place outside of the member’s normal working hours when the child/dependant would not normally be in care or in school.

 

    1. If the care is provided by someone other than a professional caregiver the maximum reimbursement rate will be $35.00 per day for the first child/dependant and an additional $10 per day per each additional child.  If overnight care is provided, an additional $25.00 will be paid for the first child/dependant and an additional $10 per each additional child/dependent for each night.  Payment will be issued by CEIU BC/YT directly to the caregiver upon receipt of a claim from the member which must include the caregivers name, address, and Social Insurance Number.

 

    1. If care is provided by a professional caregiver, the rate of reimbursement will be at the actual cost and paid directly to the caregiver by CEIU BC/YT upon receipt of an official invoice including the name and address of the professional caregiver or agency.

 

  1. Notwithstanding the foregoing, consideration will be given for special or unusual circumstances.

 

  1. Any dispute with respect to a claim for child/dependant care will be referred to the Regional Women’s Committee (as per the Committee’s Terms of Reference) for resolution.

 

REGULATION # 8

 

Enacted this 10th day of March, 1990

 

Under the authority of the BC/YT By-laws, Section 3(f), the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING APPOINTMENTS TO COMMITTEES

 

1.      A special or standing committee may be created or dissolved by either the Regional Council or the Regional Executive Council.

 

2.     Committee appointments shall be made by the Regional Council or Regional Executive Council, as the case may be.

 

3.      Whenever possible, and depending on the mandate of  special or standing committee, appointments shall be based on the following criteria:

 

(a)    the need for geographical (district) representation; and/or

(b)   the need for representation according to occupation; and/or

(c)    the need for representation based on employment activity.

 

4.      The tenure of a committee appointee, unless otherwise specified at the time of appointment, shall terminate at the conclusion of the Regional Presidents’ Conference held in conjunction with the CEIU triennial national convention.

 

5.      Notwithstanding the foregoing, a committee member may be removed from a committee for cause by the Regional Council or the Regional Executive

6.     Council, as the case may be.


 

REGULATION #9

 

Enacted this 2nd day of February, 1991

As amended November 7, 1998

 

Under the authority of the BC/YT region By-laws, Section (f) the Regional Executive Council enacts as follows:

 

A Regulation Governing Honours and Awards

 

1. The BC/YT Regional Executive Council may confer upon a member, a Certificate of Recognition for service to the union over a period of years or for a singular contribution worthy of such recognition.

 

2.      A nomination for a Certificate of Recognition may be submitted by a chartered BC/YT Local as approved by a general membership meeting of the Local, and forwarded to the Regional Honours and Awards Committee and/or portfolio holder.

 

3.      The Regional Honours and Awards Committee and/or portfolio holder may be named by the Regional Executive Council and may recommend the awarding of a Certificate of Recognition as nominated by the chartered local.

 

4.      Notwithstanding the foregoing, the regional Executive Council may nominate a member for a Certificate of Recognition in exceptional circumstances.

 

5.      A nomination for a Certificate of Recognition shall be accompanied by:
(a) the minutes of the general membership meeting which voted on the nomination;
(b) a resume of the nominee
(c) the reasons for the nomination.

 

6.      Not withstanding the foregoing, any person or organization of the union may be awards a Certificate of Solidarity and, in such cases, the procedure outlined above shall apply.

 

7.      Any nomination for an award must be received by the NVP at least 60 days prior to the Regional Presidents Conference or Local meeting where the award is to be presented.       


 

REGULATION # 10

 

Enacted this 19 day of October 2003

As amended June 11, 2005

 

Under the authority of BC/YT Regional By-laws, Section 3(f) the Regional Executive Council enacts as follows:

 

A REGULATION GOVERNING LIFE MEMBERSHIP FOR BC/YT

 

  1. Nominations for Life Membership in the BC/YT Region of the Canada Employment and Immigration Union may be made by any member of the region in respect of any member who has made outstanding contributions to the region.

 

  1. Nominations will be submitted to the National Vice President BC/YT.

 

  1. All decisions on the awarding of Life Membership of the BC/YT Region of the CEIU shall require a two-thirds (2/3) majority of the Regional Council.  
  2. Members in receipt of Life Membership may be granted the right to participate on any committee in the region.

 

 
  
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BC/YT Women’s Training & Conference AB/NWT/NU Committee Training & Conference June 2008

Bargaining Update:

 

Provided by our bargaining Team Member Megan Adams. Megan outlined some of the current challenges of bargaining and the items that are now off the table and the items that have not been resolved to any degree.

NVP REPORT FOR FALL 2008