MINUTES

MINUT= ES

OF TH= E

CEIU NATIONAL EXECUTIVE MEETING

SEPTE= MBER 28 TO OCTOBER 1, 2003

HELD = IN OTTAWA

I N D E X

1.&n= bsp; = ; Call to Order 2.&n= bsp; = ; Adoption of Agenda ....................................................................= ......................................... 5

3.&n= bsp; = ; Hours of Session ......................................................................= ............................................ 6

4.&n= bsp; = ; March 2003 Harassment Committee Report ..........................................= ............................... 6

5.&n= bsp; = ; Adoption of Minutes of the March 2003 N.E. Meeting ..........................................= .... 6

6.&n= bsp; = ; Ontario Delegates / PSAC Convention..........................................= ......................................... 7

7.&n= bsp; = ; NVP Budget .= ...........................................................................= ............................................ 8

8.&n= bsp; = ; Frances Russo’s NVP Budget ..........................................= .................................................... 8

9.&n= bsp; = ; Prior Authorization - NVP Budget ..........................................= .............................................. 8

10.&= nbsp; &nbs= p; By-laws Resolutions ...................................................................= .......................................... 8

11.&= nbsp; &nbs= p; Agenda Items ..........................................................................= ............................................. 9

12.&= nbsp; &nbs= p; March 2003 Finance Committee Report ..........................................= ..................................... 9

13.&= nbsp; &nbs= p; Leave for National Vice-Presidents ..........................................= ........................................... 10

14.&= nbsp; &nbs= p; Report of the National President ..........................................= ............................................... 11

15.&= nbsp; &nbs= p; Classification ........................................................................= .............................................. 11

16.&= nbsp; &nbs= p; Annual Reports of the National Vice-Presidents ..........................................= ........................ 12

17.&= nbsp; &nbs= p; Date of the next CEIU National Executive Meeting ..........................................= .................... 12

18.&= nbsp; &nbs= p; Health and Safety .....................................................................= .......................................... 12

19.&= nbsp; &nbs= p; September 2003 Finance Committee Report ..........................................= ............................. 12

20.&= nbsp; &nbs= p; Public Service Integrity Office - Presentation ..........................................= ............................. 13

21.&= nbsp; &nbs= p; Investigation Committee Report - In-camera..........................................= .............................. 13

22.&= nbsp; &nbs= p; Presentation - CEIU Auditor.................................................................= ............................... 14

23.&= nbsp; &nbs= p; Administrative Matters ................................................................= ........................................ 16

24.&= nbsp; &nbs= p; Report of the Citizenship and Immigration Committee= ..........................................= ................. 17

25. Colle= ctive Bargaining / Designations...........= .......................................................................... = 18

26. Reque= st for an Investigation Committee (File 205-59).......................................................... 19

27. Repor= t of the National Executive Vice-President.................................................................. = 19

28. Repor= t of the Orientation Committee...........= ......................................................................... <= /span>19

29. Merge= r - Locals 20967 and 20941..............= ........................................................................ 20

30. Emerg= ency Resolution - Compensation Members...= .............................................................. 21

31. Repor= t of the Human Rights/Race Relations Committee........................................................ 22

32. Report of the By-laws Committee............= .............................................. 22<= /p>

= ; &n= bsp; = ; &n= bsp; = ;

A P P E N D I C E S

A Agenda ....................................= ............................................................. 23

B March 2003 Harassment Committee Report ....................................... 27

C March 2003 Finance Committee Report ......= ......................................... 29

D Report of the National President ..........= ................................................ 33

E September 2003 Finance Committee Report ......= ................................. 39

F Report of the Citizenship and Immigration Committee........................... 49

G Report of the National Executive Vice-President .................................. 53

H Report of the Orientation Committee .......= ............................................. 67

I Report of the Human Rights / Race Relations Committee ................... 73

J Report of the By-laws Committee ...........= .............................................. 79<= /p>

RECORDED VOTES .....................................................................= ................ 83

CEIU NATIONAL EXECUTIVE MEETI= NG

SEPTEMBER 28 TO OCTOBER 1, 20= 03

1.&n= bsp; = ; Call to Order

The meeting was called to order at 9:30 a.m. on Sunday, September 28, with National President, Jeannette Meunier-McKay, in the Chai= r, and the following members of the National Executive in attendance:

Jacques Archambault, National Vice-President, Headquar= ters

Bertrand Beaudry, A/National Vice-President, Quebec

Denise Best, National Vice-President, Newfoundland/Lab= rador

Roy Borzellino, National Vice-President, Ontario

Carm Chan, National Vice-President, Alberta/NWT/Nunavu= t

Valerie Fargey, A/National Vice-President, Ontario

Carlotta Fennimore, National Vice-President for Women, Eastern Canada

Susan Finn, National Vice-President for Human Rights I= ssues

Jacques Lambert, National Vice-President, Quebec

Deanne Lansey, A/National Vice-President, Ontario

Janina Lebon, National Vice-President, Citizenship and Immigration

Janet Letwinka, National Executive Vice-President

Lise Lévesque, National Vice-President, New Bru= nswick

Donna MacDonald, National Vice-President, Prince Edward Island

Theresa MacInnis, National Vice-President, Nova Scotia=

Stephen Purcell, National Vice-President, IRB

Don Rogers, National Vice-President, Manitoba

Maurice Simard, National Vice-President, Quebec

Francine Vézina, National Vice-President for Wo= men, Quebec

Pat Wakefield, National Vice-President for B.C./Yukon<= /p>

Christine Walker, National Vice-President for Women, W= estern Canada

Della Winkler, National Vice-President for Saskatchewa= n

Note that Doris Giguère, NVP Quebec, Janice Mar= ion and Frances Russo, both NVPs for Ontario, were unable to attend and were replaced by their alternates.

Sister Meunier-McKay welcomed the newly elected NVPs: = Sister Janina Lebon, NVP for Citizenship and Immigration and Sister Susan Finn, NVP for Human Rights. She also we= lcomed the two recently elected alternate NVPs for Ontario, Sisters Val Fargey and Deanne Lansey, as well as Brother Bertrand Beaudry, alternate NVP for Quebec (replacing Sister Giguère) and the following observers:

Lucette Boily, 1st A/NVP for Women’s Issues, Que= bec

Richard Giroux, 3rd A/NVP for Quebec

De= borah Gray, A/NVP, New Brunswick

No= reen Klassen, 1st A/NVP for Women’s Issues, Western Canada

Th= en the National Executive observed a moment of silence in memory and recognition of all trade unionists who have struggled and died in the fight for economic a= nd social justice. The following= Ontario members were named and remembered:

Ed= Dunn, Local 613, Toronto

Er= nie Gaspari, Local 618, Niagara Falls

Ro= n Lasby, Local 592, Kitchener

Pa= ul Gleed, Local 569, Toronto District

2.&n= bsp; = ; Adoption of Agenda (Appendix A= - page 23)

m/s L&eac= ute;vesque & MacInnis

That the agenda be adopted as proposed.

The following late items are added on to the agenda:

L-1 Establishme= nt of an Investigation Committee

L-2 Findings of= an Investigation Committee

m/s Best = & Winkler

That the agenda be adopted as amended.

RECORDED VOTE NO 1 - CARRIED

3. = Hours of Session

m/s &= nbsp; Winkler & Lebon

That the following proposed hours of session be adopte= d:

Sunday to Tuesday &nb= sp; 9 to 11:45

1:15 to 5 - question perio= d from 3:30 to 4

Wednesday &= nbsp; 9 to 12 noon

RECORDED VOTE NO 2 - CARRIED

At= this point, Sister Vézina read the PSAC statement on harassment and then,= at the Chair’s request for the establishment of a committee, three membe= rs present at the meeting volunteered to sit on the Harassment Committee for t= he duration of this meeting.

4. March 2003 Harassment Committee Report (Appendix B - Page 27)<= /o:p>

m/s MacInnis & Purcell

Th= at the first recommendation of the Harassment Committee report for the March 2003 National Executive meeting be adopted.

RECORDED VOTE NO 3 - CARRIED

m/s MacInnis & Purcell

Th= at the second recommendation of the Harassment Committee report for the March 2003 National Executive meeting be adopted.

RECORDED VOTE NO 4 - CARRIED

m/s Winkler & Purcell

Th= at the Harassment Committee report for the March 2003 National Executive meeting be adopted as a whole.

RECORDED VOTE NO 5 - CARRIED

(See page 15 for further recommendations)

5. Adoption of the Minutes of the March 2003 N.E. Meeting

Point of Order - Fennimore - That I have noticed that during the short period where I had to leave the meeting room on the last day of the meeting, my alternate voted o= n my behalf (see Recorded Votes 38 to 41 - Finance Ctee Report - March 2003). As you know she should not have vo= ted since I had already voted on parts of that committee’s report.

<= /p>

5. Adoption of the Minutes of the March 2003 N.E. Meeting (continues)

Ruling of the Chair - Yes you are right so we’ll have to vote again on that part of the March 2= 003 Finance Committee report (March 2003 Minutes - Recorded Votes 38 to 41 (see page 9 of these minutes - Recorded votes 10 to 13).

m/s Purcell & Letwinka

Th= at the minutes of the National Executive meeting of March 2003 be adopted.

m/s Lévesque & Fennimore

Th= at we divide the adoption of the minutes so that we can verify the tapes and then vote separately on the issue of the composition on the National Executive committees (see part 4, page 6, March 2003 Minutes)

MO= TION TO DIVIDE - DEFEATED

RECORDED VOTE NO 6 - MAIN MOTION CARRIED

Declaration of Office

At= this point, the Chair invited Lucette Boily, Richard Giroux, Bertrand Beaudry, Deborah Gray, Val Fargey and Deanne Lansey, to read and sign the CEIU Declaration of Office.

March 2003 Unfinished Business

6. Ontario Delegates - PSAC Convention (March 2003 - Item 24)

m/s Borzellino & Lansey

BE= IT RESOLVED THAT only CEIU Ontario delegates who have declared themselves as Ontario delegates and are permitted to attend the Ontario Caucus at the PSAC National Convention by the Alliance, be permitted to take an Ontario delega= te seat.

Th= e Chair ruled this motion out of order as it goes against the CEIU By-laws and the = PSAC Constitution and because it is an issue that can only be amended at convent= ion.

Br= other Borzellino challenged the Chair but the Chair was sustained in her decision= .

<= /p>

March 2003 Unfinished Business

7. NVP Budget (= March 2003 - Item 25)

m/s Borzellino & Lansey

BE= IT RESOLVED THAT the National President rule on how, when, and where, a CEIU N= VP can spend his/her NVP budget;

BE= IT FURTHER RESOLVED THAT any interpretation be incorporated in the CEIU Nation= al policy and regulation.

RECORDED VOTE NO 7 - DEFEATED

8. Frances Russo’s NVP Budget (March 2003 - Item 26)=

m/s Borzellino & Fargey

BE= IT RESOLVED THAT Frances Russo, CEIU Ontario NVP, be reimbursed for all her acquisitions to carry out her NVP duties providing she has sufficient budge= t in 2002.

Th= e Chair ruled this motion out of order as it is not for this body to decide; the National President has full authority to carry out the By-laws and implement the financial directives. She= also indicated that an agreement was being worked on.

Si= ster Lansey challenged the Chair indicating that the issue of ‘Duty to Accommodate’ should apply in this instance. A vote was taken and the Chair was sustained in her decision.

9. Prior Authorization - NVP Budget (March 2003 - Item 27)

Br= other Borzellino withdrew this motion.

10. By-laws Resolutions (March 2003 - Item 28)

m/s Borzellino & Lansey

BE= IT RESOLVED THAT the National Executive determine if By-laws resolutions that = were carried by a two-third majority at a delegates’ conference must be approved a second time at a future convention to be enacted as a By-law.

RECORDED VOTE NO 8 - DEFEATED

March 2003 Unfinished Business

11. Agenda Items (M= arch 2003 - Item 29)

m/s Borzellino & Fargey

BE= IT RESOLVED THAT once the agenda has been adopted by the National Executive, t= hat agenda items be dealt with in the numerical order that appears on the agend= a;

BE= IT FURTHER RESOLVED THAT agenda items be listed by the date they are received = so that the first one in, be the first one to be dealt with after old business= .

RECORDED VOTE NO 9 - DEFEATED

12. March 2003 Finance Committee Report (Appendix C - Page 29)<= /span>

Note: As per Sister Fennimore̵= 7;s point of order (see page 6 - Adoption of minutes of March 2003), the Nation= al President ruled that this part of the March 2003 Finance Committee report needed to be voted on again.

Br= other Don Rogers, Chair of the Committee, presented the report.=

Re= port of the February 2003 Finance Committee Meeting (Attachment 4 to the March 2003 Finance Committee Report)

m/s Rogers & MacInnis

Th= at Part 7 (Computer Equipment) of the above-mentioned report, be adopted.

RECORDED VOTE NO 10 - CARRIED

m/s Rogers & MacInnis

Th= at Part 8 (NVP claims) of the above-mentioned report, be adopted.=

m/s Purcell & MacInnis

Th= at the first two paragraphs of Part 8 above be referred back to the Finance Commit= tee for further review as per discussion.

MO= TION TO REFER - CARRIED (see Recorded Vote 27)

m/s Rogers & MacInnis

Th= at the third paragraph of Part 8 (Transfer of funds), be adopted.

m/s Lévesque & Lebon

Th= at the third paragraph of Part 8 be also referred back to the Finance Committee for further review as per discussion.

MO= TION TO REFER - CARRIED (see Recorded Vote 18)

Sunday afternoon session

12. March 2003 Finance Committee Report (continues) =

Re= port of the February 2003 Finance Committee Meeting (Attachment 4 to the March 2003 Finance Committee Report)

m/s Rogers & Purcell

Th= at Part 9 of the above-mentioned report be adopted.

RECORDED VOTE NO 11 - CARRIED

m/s Rogers & Purcell

Th= at Part 10 of the above-mentioned report be adopted.

RECORDED VOTE NO 12 - CARRIED

m/s Rogers & Purcell

Th= at the reports of the February and March 2003 meetings of the Finance Committee, be adopted as a whole.

RECORDED VOTE NO 13 - CARRIED

13. Leave for National Vice-Presidents

m/s Chan & Best

Th= at the National Executive move into Committee of the Whole to discuss this issue a= nd that the President remain in the Chair.

m/s Lebon & MacInnis

Th= at the Committee of the Whole rise and report.

Pr= esident Meunier-McKay, as Chair of the Committee, indicated that the National Execu= tive decided on the following actions:

- need to be equitable and consider all NVPs while negotiating with the Department= s;

- NVPs concerned should initiate a grievance campaign;

- look at what has worked in other regions;

- see about getting a national proposal and - the three CIC NVPs to meet together= to write up this proposal;

- work with the members of the Joint Employment Equity Committee;

- NVPs could file a complaint with the PSSRB;

- the NVP for Women Issues (Canada West) should meet with all four regional direc= tors

13. Leave for National Vice-Presidents (continues)

m/s Beaudry & Lambert

Th= at the report of the Committee of the Whole be adopted as presented.

RECORDED VOTE NO 14 - CARRIED

14. Report of the National President (Appendix D - Page 33)<= /p>

Fo= r this item, Sister Janet Letwinka chaired the meeting.

m/s Meunier-McKay & Winkler

Th= at the report of the National President be adopted.

RECORDED VOTE NO 15 - CARRIED

15. Classification

m/s Purcell & MacDonald

Th= at the National Executive move into Committee of the Whole to discuss this issue a= nd that the President remain in the Chair.

m/s Fennimore & Beaudry

Th= at the Committee of the Whole rise and report.

Pr= esident Meunier-McKay, as Chair of the Committee, indicated that the National Execu= tive decided on the following actions:

- revisit Shop Talk 2 and the other one on classification;

- have a national campaign;

- assign someone to coordinate this dossier to see what’s at the classificatio= n stage and also to do a survey;

- put forward our position on the moratorium;

- seek legal opinion on ‘timeliness’ (Mandamus);

- request financial assistance from PSAC.

m/s Chan & Finn

Th= at the report of the Committee of the Whole be adopted as presented above.

RECORDED VOTE NO 16 - CARRIED

<= /p>

16. Annual Reports of the National Vice-Presidents

(Note: Only the = report of the NVP(s) for your region is included with these minutes.)

m/s Winkler & Best

Th= at the annual reports of the NVPs be received.&nb= sp; The following NVPs did submit a report:

De= nise Best, Carm Chan, Carlotta Fennimore, Susan Finn, Jacques Lambert, Janina Le= bon, Lise Lévesque, Donna MacDonald, Theresa MacInnis, Stephen Purcell, D= on Rogers, Maurice Simard, Francine Vézina, Christine Walker and Della Winkler.

RECORDED VOTE NO 17 - CARRIED

17. Date of the next CEIU National Executive Meeting

It= is agreed that the next meeting will be held in March 2004.<= /p>

18. Health and Safety

The members of the National Executive discussed this issue and noted that train= ing and travel expenses are major concerns. It was also noted that manag= ement needs to be informed that if the regions have jointly developed training packages, CEIU agrees to let them go forward with that training.

Monday morning session

19. September 2003 Finance Committee Report (Appendix E - Page 39)<= /b>

No= te that all the recommendations are moved by Don Rogers and seconded by Della Winkler. Brother Rogers, Chai= r of the Committee, presented the report.

Th= e third paragraph of Part 8 (Transfer of Fund) of the February 2003 Finance Committ= ee report (attachment 4 to the March 2003 Finance Committee report - Appendix = C of these minutes), was referred = back to the Committee for further review (see page 9 of these minutes). The Finance Committee met briefly = and moved:

12