MINUTES

MINUT= ES

OF TH= E

CEIU NATIONAL EXECUTIVE MEETING

MARCH= 29 TO APRIL 1, 2004

HELD = IN OTTAWA

I N D E X

1.&n= bsp; = ; Call to Order 2.&n= bsp; = ; Adoption of Agenda ....................................................................= ......................................... 5

3.&n= bsp; = ; Hours of Session ......................................................................= ............................................ 6

4.&n= bsp; = ; Adoption of Minutes of the September 2003 N.E. Meet= ing ..........................................= ......... 6

5.&n= bsp; = ; Amendment to the Minutes of the March 2003 N= .E. Meeting ...................................... 6

6.&n= bsp; = ; September 2003 By-Laws Committee Report - Parts 5 t= o 8..........................................= ........ 7

7.&n= bsp; = ; September 2003 Women Committee Report ..........................................= ............................... 7

8.&n= bsp; = ; Life Membership - Coupal & Malinosky ..........................................= ..................................... 7

9.&n= bsp; = ; Duty to Accommodate ...................................................................= ....................................... 8

10.&= nbsp; &nbs= p; Role of NVP for IRB and CIC .................................................................= ............................ 8

11.&= nbsp; &nbs= p; PM-1 Employment and Insurance Officer ..........................................= .................................... 8

12.&= nbsp; &nbs= p; Union Visibility ......................................................................= ............................................... 9

13.&= nbsp; &nbs= p; Urgent National Executive Decisions ..........................................= ........................................... 9

14.&= nbsp; &nbs= p; Authorization to Spend ................................................................= ....................................... 10

15.&= nbsp; &nbs= p; Childcare Policy ......................................................................= ........................................... 10

16.&= nbsp; &nbs= p; Request for Clarifications re. Finances ..........................................= ....................................... 11

17.&= nbsp; &nbs= p; Modernization 18.&= nbsp; &nbs= p; Report of the National Elections Committee ..........................................= .............................. 12

19.&= nbsp; &nbs= p; Health and Safety......................................................................= .......................................... 14

20.&= nbsp; &nbs= p; Administrative Matters ................................................................= ........................................ 16

21.&= nbsp; &nbs= p; Collective Bargaining .................................................................= ......................................... 17

22.&= nbsp; &nbs= p; Casual Workers23.&= nbsp; &nbs= p; Members’ Health..................................................................= ............................................... 18

24.&= nbsp; &nbs= p; Classification Grievances.................................................................= ..................................... 19

25.&= nbsp; &nbs= p; Term Employment........................................................................= ....................................... 19

26. ITCs<= span style=3D'mso-tab-count:1 dotted'>..........................................= ...........................................................................= .............. 20

27. Regul= ation 18..................................= ...........................................................................= ......... 20

28. Natio= nal Executive Votes by Mail.............= ...........................................................................= 20

29. Paid = Time Off for NVPs........................= ...........................................................................= ... 21

30. Repor= t of the National President..............= ...........................................................................= . 21

31. Repor= t of the National Executive Vice-President.................................................................. = 22

32. Repor= t of the Finance Committee...............= .......................................................................... = 22

33. Government Restructuring and Program Review....= .............................. 23

34. Report of the Human Rights Committee ......= ......................................... 23

35. Report of the By-Laws Committee............= ............................................. 23

36. Report of the Orientation Committee........= ............................................. 26

37. Report on Trusteeships, Charters, Mergers..= ........................................ 26

38. Date of the Next National Executive Meeting39. Report of the Citizenship and Immigration Committee........................... 27

= &nb= sp; = &nb= sp;

A P P E N D I C E S

A National President’s Address to the National Executive ....................... 28

B Agenda ....................................= ............................................................. 34

C Investigation Ctee Report - MacDonald/Wakefield vs Pascucci ........... 38

D By-laws Committee Report - September 2003 ..= ................................... 48

E Women Committee Report - September 2003 ..= .................................... 52

F Report of the National Elections Committee.= ......................................... 60

G Report of the National President...........= ................................................ 86

H Report of the National Executive Vice-President ................................ 106

I Report of the Finance Committee ...........= ............................................ 122

J Report of the Human Rights/Race Relations Committee ................... 132

K Report of the By-laws Committee ...........= ............................................ 136

L Report of the Orientation Committee .......= ........................................... 162

M Report on Trusteeships, Charters, Mergers .= ...................................... 180

N Report of the Citizenship and Immigration Committee ........................ 182

RECORDED VOTES .....................................................................= .............. 186

CEIU NATIONAL EXECUTIVE MEETI= NG

MARCH 29 TO APRIL 1, 2004

1.&n= bsp; = ; Call to Order

The meeting was called to order at 9:00 a.m. on Monday, March 29, with National President, Jeannette Meunier-McKay, in the Chair, a= nd the following members of the National Executive in attendance:

Jacques Archambault, National Vice-President, Headquar= ters

Denise Best, National Vice-President, Newfoundland/Lab= rador

Molly Boyd, National Vice-President for Women, HQ/Onta= rio

Carm Chan, National Vice-President, Alberta/NWT/Nunavu= t

Valerie Fargey, A/National Vice-President, Ontario

Carlotta Fennimore, National Vice-President for Women, Eastern Canada

Susan Finn, National Vice-President for Human Rights I= ssues

Doris Giguère, National Vice-President, Quebec<= /p>

Jacques Lambert, National Vice-President, Quebec

Janina Lebon, National Vice-President, Citizenship and= Immigration

Janet Letwinka, National Executive Vice-President

Lise Lévesque, National Vice-President, New Bru= nswick

Donna MacDonald, National Vice-President, Prince Edward Island

Theresa MacInnis, National Vice-President, Nova Scotia=

Stephen Purcell, National Vice-President, IRB

Don Rogers, National Vice-President, Manitoba

Maurice Simard, National Vice-President, Quebec

Paul Soeiro, A/National Vice-President, Ontario

Francine Vézina, National Vice-President for Wo= men, Quebec

Pat Wakefield, National Vice-President for B.C./Yukon<= /p>

Christine Walker, National Vice-President for Women, W= estern Canada

Della Winkler, National Vice-President for Saskatchewa= n

Sister Meunier-McKay welcomed everyone and especially = Sister Molly Boyd, newly elected NVP for Women Issues, HQ/Ontario, as well as Brot= her Paul Soeiro, recently elected third A/NVP for Ontario. She also welcomed Fred Sadori, the recently hired National Union Representative for Headquarters, and the following observers:

Jeane Hannigan, A/NVP for IRB

Todd Harding, A/NVP for Human Rights Issues

Raj Hari, A/NVP for CIC

Glenn Marche, A/NVP for Newfoundland/Labrador

Th= en the National Executive observed a moment of silence in memory and recognition of all trade unionists who have struggled and died in the fight for economic a= nd social justice. The following members were named and remembered:

Al= bert Pace, Local 630, Ottawa CIC

Pa= ul Gleed. Local 569, Toronto District

Sh= afik Nanji, Local 645, IRB Ontario

Declaration of Office

At= this point, the Chair invited Brother Hari, Harding, Marche, and Soeiro to read = and sign the CEIU Declaration of Office.

Th= en, Sister Meunier-McKay addressed the National Executive members. (APPENDIX= A - page 28)

2.&n= bsp; = ; Adoption of Agenda (APPENDIX B= - page 34)

The following items were added on to the agenda:

Item 26(b) &n= bsp; Report of the National Elections Committee

Item L-1 &nbs= p; Paid time off for NVPs (S. Finn)

Item L-2 &nbs= p; Publication of the UI Handbook (M. Boyd)

m/s Fenni= more & Winkler

Th= at the agenda be adopted as amended.

RECORDED VOTE NO 1 - CARRIED

3. Hours of Session

m/= s Best & Giguè= re

Th= at the following proposed hours of session be adopted:

Monday to Wednesday 9 to 11:45

1:15 to 5 - question period from 3:30 to 4

Thursday = &nb= sp; 9 to 12 noon

RECORDED VOTE NO 2 - CARRIED

At= this point, Sister Vézina read the CEIU statement on harassment and then,= at the Chair’s request for the establishment of a committee, the observe= rs present at the meeting volunteered to sit on the Harassment Committee for t= he duration of this meeting.

4. Adoption of the Minutes of the September 2003 N.E. Meeting

m/s Letwinka & MacInnis

Th= at the minutes of the National Executive meeting of September 2003 be adopted.

RECORDED VOTE NO 3 - CARRIED

Si= ster Meunier-McKay indicated that the Investigation Committee report that was discussed during the September 2003 National Executive meeting (Recorded Vo= tes 21 to 23) should have be an appendix to the minutes of that meeting. Therefore the report is now attach= ed to these minutes as APPENDIX C (page 38).

5. Amendment to the Minutes of the March 2003 N.E. Meeting

Si= ster Meunier-McKay indicated that Recorded Vote no. 20 of the March 2003 National Executive meeting was defeated, contrary to what the minutes indicate, as a= two third majority is required when a recommendation deals with disciplinary measures.

6. September 2003 By-laws Committee Report - Parts 5 to 8

(APPENDIX D - page 48)

m/s Purcell & Wakefield

Th= at Parts 5 to 8 of the September 2003 By-laws Committee report, be adopted.

RECORDED VOTE NO 4 - CARRIED

Note: Re: Part 5, Life membership,= see also Part 5 of the March 2004 By-laws Committee report (Appendix K - page 1= 36).

7. September 2003 Women Committee Report (APPENDIX E - page 52)

All recommendations were proposed by Sister Walker and seconded by Sister Vezin= a.

Th= at Recommendation 1 on dependent care, be adopted.

RECORDED VOTE NO 5 - CARRIED

Note: The Committee will provide t= he required information for CEIU National to file the complaint.

Th= at Parts 3, 4 and 5, be adopted.

RECORDED VOTE NO 6 - CARRIED

Th= at Parts 6 to 8 (e), be adopted.

RECORDED VOTE NO 7 - CARRIED

Note: Part 8 (c) re. the website ha= s been reviewed in the March 2004 Women Committee report.

Th= at Part 8 (f) to the end of the report, be adopted.

RECORDED VOTE NO 8 - CARRIED

8. Life Membership - René R. Coupal and Colleen Malinosky=

Se= e Part 5 of the March 2004 By-laws Committee Report (Appendix K - page 136).

9. Duty to Accommodate

Th= at CEIU do its outmost to enforce the ‘Duty to Accommodate’ by transmit= ting all written information in 14 font or greater.

Si= ster Meunier-McKay indicated that all CEIU documents are now produced on 14 fonts. Therefore, the above-mentioned resolution is being returned to the mover (R. Borzellino).<= o:p>

10. Role of NVP for IRB and CIC

Th= at the National President indicate at which point may the NVP for IRB and the NVP = for CIC become involved in regional issues.

Si= ster Meunier-McKay indicated that this resolution is being returned to the mover= (R. Borzellino) to be re-submitted with clarifications.

m/s Lambert & Simard

Th= at the National Executive determine the roles, responsibilities and communication lines of NVPs with regional responsibilities and NVPs with national responsibilities.

Si= ster Meunier-McKay indicated that this resolution is out of order as this is alr= eady in the By-laws.

Br= other Lambert and Brother Simard agreed to table it.

11. PM-1 Employment and Insurance Officer

Th= at CEIU confirm with the employer at the national level whether the PM-1 Employment= and Insurance Officer is a national or a regional position; and

Th= at national CEIU confirm with the employer at the national level which work description the regions are using for the PM-1 Employment and Insurance Off= icer should it be confirmed as a national position.

Si= ster Meunier-McKay indicated that the above resolution is being returned to the mover (J. Marion) with instructions to re-submit if she so wishes.

12. Union Visibility

Th= at CEIU NVPs be encouraged to use their respective budgets to increase our union’s visibility to our members and the public; and

Th= at the ‘CEIU Financial Guidelines’ (approved at Convention 2002 and amended on April 28, 2003), bullett 11, under ‘National Vice-Presiden= ts Budgets’, be further amended to read ‘the gross purchase of products for distribution for the sole purpose of improving union visibilit= y be encouraged’.

Si= ster Meunier-McKay indicated that the above resolution is being returned to the mover (R. Borzellino) to be re-submitted if he so wishes.=

13. Urgent National Executive Decisions

m/ Lévesque

Whereas issues that are discussed during conference calls and which may be voted upon are limited and this impedes the effective operation of CEIU; and

Whereas important issues should be dealt with prom= ptly so that appropriate decisions may be made in a timely fashion; and

Whereas discussing the decisions and situations contributes to increase solidarity among the members;

Therefore be it resolved that any urgent situation= may be discussed and that required decisions may be made through conference cal= ls or videoconferences by the members of the National Executive.

Sister Meunier-McKay ruled the above resolution ou= t of order as emergency situations are already covered under By-law 13, section = 3

Sister Lévesque challenged the Chair but the Chair is sustained in her ruling.

14. Authorizati= on to Spend

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m/ Chan

Wh= ereas the National Executive shall be vested with all executive power of this Uni= on, for the period between Triennial National Convention;

Wh= ereas the National Executive shall have the power to make such policies and regulations as are necessary for the administration of the affairs of the union;

Wh= ereas the National Executive is accountable to the membership of the spending of = CEIU funds;

Be= it resolved that the National President and/or NEVP not be authorized to spend= or enter into contractual agreements with parties or individuals for any amoun= ts in excess of $5000.00 without prior approval of the National Executive.

m/ Wakefield

Whe= reas the National Executive shall be vested with all executive power of this Union, = for the period between Triennial National Convention;

Whe= reas the National Executive shall have the power to make such policies and regulatio= ns as are necessary for the administration of the affairs of the union;

Whe= reas the National Executive is held accountable to the membership of the spending of CEIU funds;

Be = it resolved that the National President and/or NEVP be authorized to spend or enter in= to contractual agreements with parties or individuals for amounts not to exceed $10000.00 without prior app= roval of the National Executive.

Sis= ter Meunier-McKay ruled the above two resolutions out of order as per By-law 14, Section 1.

15. Childcare

m/s Purcell & Walker

Whereas the CEIU national policy states that a member who is a parent,= and

who brings their child/children to CEIU national functions will be pai= d up to $60.00 per day, per child, with receipts;

Whereas it is not always practical or easy to obtain receipts;

Whereas this is discriminatory to members who are parents who are travelling

with their child/children, as all other members do not have to submit receipts for per diems; and

Whereas the policy does not clearly state that receipts are only for meals, or that it includes drinks or snacks purchased for the child/children during the day(s);

15. Childcare (continues)

BE IT RESOLVED that this resolution be referred to the CEIU National

Executive and that the National Executive review the policy with the

recommendation that the policy be changed to provide a member who is a=

parent, and who is travelling with their child/children, and who is attending a CEIU National function, receive a minimum of $40.00 per day, per child, without receipts, or a maximum of $60.00 per day, per child, with receipts.

m/s Simard & Boyd<= /o:p>

That the above resolution be referred to the By-laws Committee for its review and recommendations.

MOTION TO REFER - DEFEATED

The Chair put the question on the main motion.

RECORDED VOTE NO 9 - CARRIED

16. Request for Clarifications - Finances

m/s Simard & Lambert

Whereas a discussion on National Executive expense accounts was started during the latest National Executive meeting;

Whereas a note signed by the National President was since issued on the matter;

Whereas some issues discussed remained pending, in= cluding per diem management and the official workplace of NVPs; <= /p>

Whereas expense accounts can affect personal and o= ther taxation;

Be it resolved that the Finance Committee provide a clear position on the issues which remained pending and that professional i= nformation be provided on expense account taxation.

As these issues have now been clarified, Brother Simard and Brother Lambert agreed to table this motion.

MOTION TO TABLE - CARRIED=

17. Modernizati= on

m/s Lambert & Simard

Whereas Modernizing Service will impact work organization, skill profiles that are in demand and the training or retrain= ing required to hold new positions; and

Whereas the levels of employees will be substantia= lly lowered not only because of limited budgets but also because duties or positions will be declared obsolete; and

Whereas Modernizing Service also involves a renewa= l of program management, performance management and policies as well as an action plan for change; and

Whereas members are receiving a great deal of information on this from the employer and are inquiring from their union representatives with respect to the impacts, the information which we recei= ve as a union and our position on the matter;

Be it resolved that CEIU develop, under the leader= ship of the National President, union positions on the implementation of Moderni= zing Service for Canadians, its impacts on jobs, etc.; and

Be it further resolved that an information section= on this subject be created on the National CEIU website so that members may ob= tain up-to-date information on exchanges between CEIU and the departments involv= ed.

RECORDED VOTE NO 10 - CARRIED

Notice of Motion - Soeiro - That I’d like to serve notice of motion concerning the equity groups requesting funds.

MONDAY AFTERNOON SESSION<= /u>

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18. Report of t= he National Elections Committee (APPENDIX F - page 60)

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Sister Barbara Kerekes, Chair of the National Elections Committee, presented the report.

Note that all recommendations were proposed by Bro= ther Purcell and seconded by Sister Wakefield, both co-chairs of the By-Laws Committee.

Part 1=

m/s Lévesque & Wakefield

That Part 1 be divided so that we vote on recommendations 1 and 2 separately.

MOTION TO DIVIDE - CARRIED

12