MIME-Version: 1.0 Content-Location: file:///C:/5269C634/MINUTESMARCH2004.htm Content-Transfer-Encoding: quoted-printable Content-Type: text/html; charset="us-ascii" MINUTES

 

 

 

 

 

 

 

 

 

 

 

 

 

MINUT= ES

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OF TH= E

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CEIU NATIONAL EXECUTIVE MEETING

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MARCH= 29 TO APRIL 1, 2004

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HELD = IN OTTAWA

 

 

I N D E X

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1.&n= bsp;            = ;     Call to Order 2.&n= bsp;            = ;     Adoption of Agenda ....................................................................= ......................................... 5

3.&n= bsp;            = ;     Hours of Session ......................................................................= ............................................ 6

4.&n= bsp;            = ;     Adoption of Minutes of the September 2003 N.E. Meet= ing ..........................................= ......... 6

5.&n= bsp;            = ;    Amendment to the Minutes of the March 2003 N= .E. Meeting ...................................... 6

6.&n= bsp;            = ;     September 2003 By-Laws Committee Report - Parts 5 t= o 8..........................................= ........ 7

7.&n= bsp;            = ;     September 2003 Women Committee Report ..........................................= ............................... 7

8.&n= bsp;            = ;     Life Membership - Coupal & Malinosky ..........................................= ..................................... 7

9.&n= bsp;            = ;     Duty to Accommodate ...................................................................= ....................................... 8

10.&= nbsp;           &nbs= p; Role of NVP for IRB and CIC .................................................................= ............................ 8

11.&= nbsp;           &nbs= p; PM-1 Employment and Insurance Officer ..........................................= .................................... 8

12.&= nbsp;           &nbs= p; Union Visibility ......................................................................= ............................................... 9

13.&= nbsp;           &nbs= p; Urgent National Executive Decisions ..........................................= ........................................... 9

14.&= nbsp;           &nbs= p; Authorization to Spend ................................................................= ....................................... 10

15.&= nbsp;           &nbs= p; Childcare Policy ......................................................................= ........................................... 10

16.&= nbsp;           &nbs= p; Request for Clarifications re. Finances ..........................................= ....................................... 11

17.&= nbsp;           &nbs= p; Modernization 18.&= nbsp;           &nbs= p; Report of the National Elections Committee ..........................................= .............................. 12

19.&= nbsp;           &nbs= p; Health and Safety......................................................................= .......................................... 14

20.&= nbsp;           &nbs= p; Administrative Matters ................................................................= ........................................ 16

21.&= nbsp;           &nbs= p; Collective Bargaining .................................................................= ......................................... 17

22.&= nbsp;           &nbs= p; Casual Workers23.&= nbsp;           &nbs= p; Members’ Health..................................................................= ............................................... 18

24.&= nbsp;           &nbs= p; Classification Grievances.................................................................= ..................................... 19

25.&= nbsp;           &nbs= p; Term Employment........................................................................= ....................................... 19

26.       ITCs<= span style=3D'mso-tab-count:1 dotted'>..........................................= ...........................................................................= .............. 20

27.       Regul= ation 18..................................= ...........................................................................= ......... 20

28.       Natio= nal Executive Votes by Mail.............= ...........................................................................= 20

29.       Paid = Time Off for NVPs........................= ...........................................................................= ... 21

30.       Repor= t of the National President..............= ...........................................................................= . 21

31.       Repor= t of the National Executive Vice-President.................................................................. = 22

32.       Repor= t of the Finance Committee...............= .......................................................................... = 22

33.     Government Restructuring and Program Review....= .............................. 23

34.     Report of the Human Rights Committee ......= ......................................... 23

35.     Report of the By-Laws Committee............= ............................................. 23

36.     Report of the Orientation Committee........= ............................................. 26

37.     Report on Trusteeships, Charters, Mergers..= ........................................ 26

38.     Date of the Next National Executive Meeting39.     Report of the Citizenship and Immigration Committee........................... 27

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A P P E N D I C E S

 

 

A       National President’s Address to the National Executive ....................... 28

 

B       Agenda ....................................= ............................................................. 34

 

C       Investigation Ctee Report - MacDonald/Wakefield vs Pascucci ........... 38

 

D       By-laws Committee Report - September 2003 ..= ................................... 48

 

E       Women Committee Report - September 2003 ..= .................................... 52

 

F       Report of the National Elections Committee.= ......................................... 60

 

G       Report of the National President...........= ................................................ 86

 

H       Report of the National Executive Vice-President ................................ 106

 

I         Report of the Finance Committee ...........= ............................................ 122

 

J        Report of the Human Rights/Race Relations Committee ................... 132

 

K       Report of the By-laws Committee ...........= ............................................ 136

 

L        Report of the Orientation Committee .......= ........................................... 162

 

M       Report on Trusteeships, Charters, Mergers .= ...................................... 180

 

N       Report of the Citizenship and Immigration Committee ........................ 182

 

 

RECORDED VOTES .....................................................................= .............. 186

 

 

 

 

 

 

 

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CEIU NATIONAL EXECUTIVE MEETI= NG

 

MARCH 29 TO APRIL 1, 2004

 

 

 

1.&n= bsp;            = ;     Call to Order

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The meeting was called to order at 9:00 a.m. on Monday, March 29, with National President, Jeannette Meunier-McKay, in the Chair, a= nd the following members of the National Executive in attendance:

 

Jacques Archambault, National Vice-President, Headquar= ters

Denise Best, National Vice-President, Newfoundland/Lab= rador

Molly Boyd, National Vice-President for Women, HQ/Onta= rio

Carm Chan, National Vice-President, Alberta/NWT/Nunavu= t

Valerie Fargey, A/National Vice-President, Ontario

Carlotta Fennimore, National Vice-President for Women, Eastern Canada

Susan Finn, National Vice-President for Human Rights I= ssues

Doris Giguère, National Vice-President, Quebec<= /p>

Jacques Lambert, National Vice-President, Quebec

Janina Lebon, National Vice-President, Citizenship and= Immigration

Janet Letwinka, National Executive Vice-President

Lise Lévesque, National Vice-President, New Bru= nswick

Donna MacDonald, National Vice-President, Prince Edward Island

Theresa MacInnis, National Vice-President, Nova Scotia=

Stephen Purcell, National Vice-President, IRB

Don Rogers, National Vice-President, Manitoba

Maurice Simard, National Vice-President, Quebec

Paul Soeiro, A/National Vice-President, Ontario

Francine Vézina, National Vice-President for Wo= men, Quebec

Pat Wakefield, National Vice-President for B.C./Yukon<= /p>

Christine Walker, National Vice-President for Women, W= estern Canada

Della Winkler, National Vice-President for Saskatchewa= n

 

 

 

 

 

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Sister Meunier-McKay welcomed everyone and especially = Sister Molly Boyd, newly elected NVP for Women Issues, HQ/Ontario, as well as Brot= her Paul Soeiro, recently elected third A/NVP for Ontario.  She also welcomed Fred Sadori, the recently hired National Union Representative for Headquarters, and the following observers:

Jeane Hannigan, A/NVP for IRB

Todd Harding, A/NVP for Human Rights Issues

Raj Hari, A/NVP for CIC

Glenn Marche, A/NVP for Newfoundland/Labrador

 

Th= en the National Executive observed a moment of silence in memory and recognition of all trade unionists who have struggled and died in the fight for economic a= nd social justice.  The following members were named and remembered:

Al= bert Pace, Local 630, Ottawa CIC

Pa= ul Gleed. Local 569, Toronto District

Sh= afik Nanji, Local 645, IRB Ontario

 

Declaration of Office

At= this point, the Chair invited Brother Hari, Harding, Marche, and Soeiro to read = and sign the CEIU Declaration of Office.

 

 

Th= en, Sister Meunier-McKay addressed the National Executive members. (APPENDIX= A - page 28)

 

 

2.&n= bsp;            = ;     Adoption of Agenda (APPENDIX B= - page 34)

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The following items were added on to the agenda:

Item 26(b)      &n= bsp; Report of the National Elections Committee

Item L-1      &nbs= p;    Paid time off for NVPs (S. Finn)

Item L-2      &nbs= p;    Publication of the UI Handbook (M. Boyd)

 

m/s       Fenni= more & Winkler

Th= at the agenda be adopted as amended.

RECORDED VOTE NO 1 - CARRIED

 

 

 

 

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3.       Hours of Session

 

m/= s    Best & Giguè= re

Th= at the following proposed hours of session be adopted:

Monday to Wednesday  9 to 11:45

1:15 to 5 - question period from 3:30 to 4

Thursday            =             &nb= sp;        9 to 12 noon

RECORDED VOTE NO 2 - CARRIED

 

At= this point, Sister Vézina read the CEIU statement on harassment and then,= at the Chair’s request for the establishment of a committee, the observe= rs present at the meeting volunteered to sit on the Harassment Committee for t= he duration of this meeting.

 

 

 

4.       Adoption of the Minutes of the September 2003 N.E. Meeting

 

m/s    Letwinka & MacInnis

Th= at the minutes of the National Executive meeting of September 2003 be adopted.

RECORDED VOTE NO 3 - CARRIED

Si= ster Meunier-McKay indicated that the Investigation Committee report that was discussed during the September 2003 National Executive meeting (Recorded Vo= tes 21 to 23) should have be an appendix to the minutes of that meeting.  Therefore the report is now attach= ed to these minutes as APPENDIX C (page 38).

 

 

 

5.       Amendment to the Minutes of the March 2003 N.E. Meeting

 

Si= ster Meunier-McKay indicated that Recorded Vote no. 20 of the March 2003 National Executive meeting was defeated, contrary to what the minutes indicate, as a= two third majority is required when a recommendation deals with disciplinary measures.

 

 

 

 

 

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6.       September 2003 By-laws Committee Report - Parts 5 to 8

(APPENDIX D  - page 48)

 

m/s    Purcell & Wakefield

Th= at Parts 5 to 8 of the September 2003 By-laws Committee report, be adopted.

RECORDED VOTE NO 4 - CARRIED

Note:   Re: Part 5, Life membership,= see also Part 5 of the March 2004 By-laws Committee report (Appendix K - page 1= 36).

 

 

7.       September 2003 Women Committee Report (APPENDIX E  - page 52)

 

All recommendations were proposed by Sister Walker and seconded by Sister Vezin= a.

 

Th= at Recommendation 1 on dependent care, be adopted.

RECORDED VOTE NO 5 - CARRIED

Note: The Committee will provide t= he required information for CEIU National to file the complaint.

 

Th= at Parts 3, 4 and 5, be adopted.

RECORDED VOTE NO 6 - CARRIED

 

Th= at Parts 6 to 8 (e), be adopted.

RECORDED VOTE NO 7 - CARRIED

Note: Part 8 (c) re. the website ha= s been reviewed in the March 2004 Women Committee report.

 

Th= at Part 8 (f) to the end of the report, be adopted.

RECORDED VOTE NO 8 - CARRIED

 

 

8.       Life Membership - René R. Coupal and Colleen Malinosky=

 

Se= e Part 5 of the March 2004 By-laws Committee Report (Appendix K - page 136).

 

 

 

 

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9.       Duty to Accommodate

 

Th= at CEIU do its outmost to enforce the ‘Duty to Accommodate’ by transmit= ting all written information in 14 font or greater.

 

Si= ster Meunier-McKay indicated that all CEIU documents are now produced on 14 fonts.  Therefore, the above-mentioned resolution is being returned to the mover (R. Borzellino).<= o:p>

 

 

10.     Role of NVP for IRB and CIC

 

Th= at the National President indicate at which point may the NVP for IRB and the NVP = for CIC become involved in regional issues.

 

Si= ster Meunier-McKay indicated that this resolution is being returned to the mover= (R. Borzellino) to be re-submitted with clarifications.

 

m/s    Lambert & Simard

Th= at the National Executive determine the roles, responsibilities and communication lines of NVPs with regional responsibilities and NVPs with national responsibilities.

 

Si= ster Meunier-McKay indicated that this resolution is out of order as this is alr= eady in the By-laws.

Br= other Lambert and Brother Simard agreed to table it.

 

 

11.     PM-1 Employment and Insurance Officer

 

Th= at CEIU confirm with the employer at the national level whether the PM-1 Employment= and Insurance Officer is a national or a regional position; and

Th= at national CEIU confirm with the employer at the national level which work description the regions are using for the PM-1 Employment and Insurance Off= icer should it be confirmed as a national position.

 

Si= ster Meunier-McKay indicated that the above resolution is being returned to the mover (J. Marion) with instructions to re-submit if she so wishes.

 

 

 

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12.     Union Visibility

 

Th= at CEIU NVPs be encouraged to use their respective budgets to increase our union’s visibility to our members and the public; and

Th= at the ‘CEIU Financial Guidelines’ (approved at Convention 2002 and amended on April 28, 2003), bullett 11, under ‘National Vice-Presiden= ts Budgets’, be further amended to read ‘the gross purchase of products for distribution for the sole purpose of improving union visibilit= y be encouraged’.

 

Si= ster Meunier-McKay indicated that the above resolution is being returned to the mover (R. Borzellino) to be re-submitted if he so wishes.=

 

 

 

13.     Urgent National Executive Decisions

 

m/      Lévesque

 

Whereas issues that are discussed during conference calls and which may be voted upon are limited and this impedes the effective operation of CEIU; and

Whereas important issues should be dealt with prom= ptly so that appropriate decisions may be made in a timely fashion; and

Whereas discussing the decisions and situations contributes to increase solidarity among the members;

Therefore be it resolved that any urgent situation= may be discussed and that required decisions may be made through conference cal= ls or videoconferences by the members of the National Executive.

 

Sister Meunier-McKay ruled the above resolution ou= t of order as emergency situations are already covered under By-law 13, section = 3

 

Sister Lévesque challenged the Chair but the Chair is sustained in her ruling.

 

 

 

 

 

 

 

 

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14.     Authorizati= on to Spend

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m/      Chan

Wh= ereas the National Executive shall be vested with all executive power of this Uni= on, for the period between Triennial National Convention;

Wh= ereas the National Executive shall have the power to make such policies and regulations as are necessary for the administration of the affairs of the union;

Wh= ereas the National Executive is accountable to the membership of the spending of = CEIU funds;

Be= it resolved that the National President and/or NEVP not be authorized to spend= or enter into contractual agreements with parties or individuals for any amoun= ts in excess of $5000.00 without prior approval of the National Executive.

 

m/      Wakefield

Whe= reas the National Executive shall be vested with all executive power of this Union, = for the period between Triennial National Convention;

Whe= reas the National Executive shall have the power to make such policies and regulatio= ns as are necessary for the administration of the affairs of the union;

Whe= reas the National Executive is held accountable to the membership of the spending of CEIU funds;

Be = it resolved that the National President and/or NEVP  be authorized to spend or enter in= to contractual agreements with parties or individuals for amounts not to  exceed $10000.00 without prior app= roval of the National Executive.

 

Sis= ter Meunier-McKay ruled the above two resolutions out of order as per By-law 14, Section 1.

 

 

15.     Childcare

 

m/s    Purcell & Walker

Whereas the CEIU national policy states that a member who is a parent,= and

who brings their child/children to CEIU national functions will be pai= d up to $60.00 per day, per child, with receipts;

Whereas it is not always practical or easy to obtain receipts;

Whereas this is discriminatory to members who are parents who are travelling

with their child/children, as all other members do not have to submit receipts for per diems; and

Whereas the policy does not clearly state that receipts are only for meals, or that it includes drinks or snacks purchased for the child/children during the day(s);

 

 

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15.     Childcare (continues)

 

BE IT RESOLVED that this resolution be referred to the CEIU National

Executive and that the National Executive review the policy with the

recommendation that the policy be changed to provide a member who is a=

parent, and who is travelling with their child/children, and who is attending a CEIU National function, receive a minimum of $40.00 per day, per child, without receipts, or a maximum of $60.00 per day, per child, with receipts.

 

m/s    Simard & Boyd<= /o:p>

That the above resolution be referred to the By-laws Committee for its review and recommendations.

MOTION TO REFER - DEFEATED

The Chair put the question on the main motion.

RECORDED VOTE NO 9 - CARRIED

 

 

 

16.     Request for Clarifications - Finances

 

m/s    Simard & Lambert

Whereas a discussion on National Executive expense accounts was started during the latest National Executive meeting;

Whereas a note signed by the National President was since issued on the matter;

Whereas some issues discussed remained pending, in= cluding per diem management and the official workplace of NVPs; <= /p>

Whereas expense accounts can affect personal and o= ther taxation;

Be it resolved that the Finance Committee provide a clear position on the issues which remained pending and that professional i= nformation be provided on expense account taxation.

 

As these issues have now been clarified, Brother Simard and Brother Lambert agreed to table this motion.

MOTION TO TABLE - CARRIED=

 

 

 

 

 

 

 

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17.     Modernizati= on

 

m/s    Lambert & Simard

Whereas Modernizing Service will impact work organization, skill profiles that are in demand and the training or retrain= ing required to hold new positions; and

Whereas the levels of employees will be substantia= lly lowered not only because of limited budgets but also because duties or positions will be declared obsolete; and

Whereas Modernizing Service also involves a renewa= l of program management, performance management and policies as well as an action plan for change; and

Whereas members are receiving a great deal of information on this from the employer and are inquiring from their union representatives with respect to the impacts, the information which we recei= ve as a union and our position on the matter;

Be it resolved that CEIU develop, under the leader= ship of the National President, union positions on the implementation of Moderni= zing Service for Canadians, its impacts on jobs, etc.; and 

Be it further resolved that an information section= on this subject be created on the National CEIU website so that members may ob= tain up-to-date information on exchanges between CEIU and the departments involv= ed.

RECORDED VOTE NO 10 - CARRIED

 

 

Notice of Motion - Soeiro - That I’d like to serve notice of motion concerning the  equity groups requesting funds.

 

 

MONDAY AFTERNOON SESSION<= /u>

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18.     Report of t= he National Elections Committee (APPENDIX F - page 60)

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Sister Barbara Kerekes, Chair of the National Elections Committee, presented the report.

Note that all recommendations were proposed by Bro= ther Purcell and seconded by Sister Wakefield, both co-chairs of the By-Laws Committee.

 

Part 1=

m/s    Lévesque & Wakefield

That Part 1 be divided so that we vote on recommendations 1 and 2 separately.

MOTION TO DIVIDE - CARRIED

 

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18.     Report of t= he National Elections Committee (continues)

 

m/s    Vézina & Lam= bert

That we vote on recommendation 2 before we vote on= the first one.

CARRIED

 

Recommendation 2: That = in the future, ‘Plurality’ be used to elect NVPs and Alternates.

RECORDED VOTE NO 11 - CARRIED

Note: The a= bove recommendation will be sent to Convention with a recommendation of the Nati= onal Executive.

 

Recommendation 1: That = the system of election of NVPs and their Alternates be by direct mail vot= e to all members in good standing.

 

a/s     Purcell & Wak= efield

That recommendation 1 above becomes in effect if a= nd when the concept of ‘plurality’ is accepted at convention.=

RECORDED VOTE NO 12 - CARRIED AS AMENDED

 

 

Part 11

 

Recommendation 1: That = the requirement to sign the membership list by the member be discontinued.=

RECORDED VOTE NO 13 - CARRIED (see Recorded Vote 21)

 

m/s    Vézina & Giguère

Notice of motion to reconsider the previous vote, = i.e. Recorded Vote no. 13 (see Recorded Vote no 21).

 

Recommendation 2: That= there be a ‘Regional General Election Date’ for the conducting of elections for NE officers and that Regulation 18 be amended accordingly (pl= ease refer to attached report, Appendix F).

RECORDED VOTE NO 14 - CARRIED

 

Recommendation 3 - That, should a local not be able to set up a 3-member local balloting committee, = that the form (certified report) signed by a 2-member committee be acceptable.

RECORDED VOTE NO 15 - CARRIED

 

 

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18.     Report of t= he National Elections Committee (continues)

 

Recommendation 4 - That = the reference to ‘all ballots’ be amended to read ‘All bal= lots cast’.

RECORDED VOTE NO 16 - CARRIED

 

Recommendation 5 - Posted Notices of Electi= on - That all posters should be posted 10 working days in advance and the date= of posting indicated on the poster.

RECORDED VOTE NO 17 - CARRIED

 

Recommendation 6 - That membership lists be used to determine eligibility to vote ONLY; that each election process require a separate list.

 

m/s    Lévesque & Vézina

That Recommendation 6 be postponed until we have d= ealt with the motion to reconsider Recommendation 1, Recorded Vote no 13.

MOTION TO POSTPONE - CARRIED

 

Recommendation 7 - Appeal process - That it be clearly indicated that with each appeal filed, the appellant must furnish supporting documentation.

RECORDED VOTE NO 18 - CARRIED

 

Recommendation 8 - Ma= jority required - That simple majority be amended to indicate a majority represent= ing more than half of the votes cast and that By-law 18, Section 1, be amended accordingly.

RECORDED VOTE NO 19 - CARRIED

Note: As th= is requires a By-law change, it will be forwarded to the Convention By-laws Committee with a recommendation of the National Executive.

 

 

19.     Health and Saf= ety

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m/s    MacInnis & Boyd

That the National Executive move into Committee of= the Whole to discuss Health and Safety and that the President remain in the Cha= ir.

m/s    Fennimore & Lambert=

That the Committee of the Whole rise and report.

 

 

 

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19.     Health and Saf= ety (continues)

 

President Meunier-McKay, as Chair of the Committee, indicated that the National Executive decided on the following actions:

-        NVPs are required to send information in regards to any changes in technology and its repercussions, as well as any other related issues on health and safety= to the CEIU Resource Officer, Robin Kers.

-        CEIU will send names of National Joint Committee members to Locals.

-        Develop links with other Health and Safety organizations.

-        Request CIC/CBSA to consider training package and delivery.

-        Demand that CBSA honour all health and safety measures agreed with CIC for enforce= ment officers.

 

m/s    MacInnis & Gigu&egr= ave;re

That the report of the Committee of the Whole be adopted as presented.

RECORDED VOTE NO 20 - CARRIED

 

 

TUESDAY MORNING SESSION

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18.     Report of t= he National Elections Committee (APPENDIX F) (continues)

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Notice of motion was given yesterday to reconsider Part 11, Recommendation 1 - Recorded Vote 13.

The Chair puts Recommendation 1 back on the floor.

RECORDED VOTE NO 21 - DEFEATED

 

Recommendation 6 (part 11) was postponed until we reconsidered Recorded vote 13 above.  However, now that Recommendation 1= has been defeated, Recommendation 6 is no longer valid since the member’s signature will still be required.

 

m/s    Fargey & Lebon=

That Recommendation 6 be referred to the By-laws Committee.

MOTION TO REFER - CARRIED

 

Recommendation 9 - Tha= t, for the purpose of clarity in its application, Regulation 18 be amended as foll= ows: 18 4.1 ``In the case of Ontario and Quebec NVPs and Alternates, the members will vote for the required number of candidates not to exceed the maximum number of positions available.``

 

 

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18.     Report of t= he National Elections Committee (continues)

 

m/s    Lévesque & W= inkler

That Recommendation 9 above be referred to the By-= laws Committee with instructions to come back with a proposal to indicate that members don’t have to vote for all required positions.

MOTION TO REFER - CARRIED

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Recommendation 10 - Ontario and Quebec - That the words ‘simple majority’ be changes to read ‘the required majority’.

RECORDED VOTE NO 22 - CARRIED

 

Recommendation 11 (see appendix F - Part 11= - page 68)

RECORDED VOTE NO 23 - CARRIED

 

Recommendation 12

RECORDED VOTE NO 24 - CARRIED

 

Recommendation 14

m/s    Walker & Winkler

That Recommendation 14 be referred to the By-laws Committee with instructions to indicate that members don’t have to vo= te for all required positions.

MOTION TO REFER - CARRIED

 

Recommendation 15

RECORDED VOTE NO 25 - CARRIED

 

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Point of Privilege - Lévesque - That I will= be absent for a while as I have to attend a conference call on collective bargaining, scheduled for 11 a.m. this morning.

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20.     Administrative Matters

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m/s    Simard & Winkler

That the National Executive move into an in-camera session to discuss administrative matters and that the President remain in = the Chair.

m/s    MacInnis & Gigu&egr= ave;re

That the Committee of the Whole rise and report.

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20.     Administrative Matters (continues)

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President Meunier-McKay indicated the following:

-        That the National Executive members reviewed and voted on the tentative agreement reached with its employees’ union, OPEIU;

-        That the request from the Quebec NVPs concerning additional staffing in the Mont= real Regional Union Office has been withdrawn.

 

m/s    Boyd & Lambert=

That the report of the in-camera session be adopte= d as presented.

RECORDED VOTE NO 26 - CARRIED=

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TUESDAY AFTERNOON SESSION=

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21.     Collective Bargaining

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m/s    Fennimore & Walker<= o:p>

That the National Executive move into Committee of= the Whole to discuss collective bargaining and that the President remain in the Chair.

m/s    Winkler & Hari=

That the Committee of the Whole rise and report.

 

President Meunier-McKay indicated the following:

-        Sister Lévesque, as a member of the Table 1 negotiating team, gave an updat= e on the issues;

-        PSAC speakers’ notes were distributed to all members of the National Execu= tive to assist them when they attend local meetings;

-        The National Executive members will be asked to identify their members’ priorities and forward them to National Office to the attention of Robin Ke= rs;

-        For the month of April, NVPs could hold a weekly conference call within their region and the cost would be shared 50/50 with national. =

-        It is agreed that job security is the members’ first priority;

-        The COLA clause is also considered a major priority.

 

m/s    Best & Fargey<= /o:p>

That the Committee of the Whole be adopted as presented.

RECORDED VOTE NO 27 - CARRIED

 

 

 

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22.     Casual Workers=

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m/s    Lambert & Simard

Whereas we are witnessing in many Locals a major change in the quality of jobs offered, including seasonal and part-time job= s, contract work and the hiring of students and of members who have been retir= ed for several years; and

Whereas this noticeable staffing practice seems to play an increasingly important role in the management of human resources to meet departmental targets; and

Whereas HRDC-Québec has developed a policy = on seasonal employment; and

Whereas the members are calling for a clear union position in order to improve the situation if not curb the practice;

Be it resolved that CEIU take stock of the phenome= non in order to get a clear picture of the situation and to help carry out the required analyses; and

Be it further resolved that CEIU develop a union policy in order to apprise the members of a union position supporting them = in improving precarious employment and working conditions.

RECORDED VOTE NO 28 - CARRIED

 

 

23.     Members’ Health

 

m/s    Simard & Lambert

Whereas HRDC-Québec has carried out an organizational study on absenteeism in all offices; and

Whereas the results of this study demonstrate compelling organizational health problems, as evidenced for instance by extended sick leave, burnout, a substantial decrease in motivation and a workload which has been increasing for several years; and=

Whereas this study on absenteeism provides comprehensive information on all activity sectors and each type of position within the organisation (PM, CR, AS...); and

Whereas this study shows trouble spots which inclu= de front line members; and

Whereas a labour-management committee on organizational health has been set up in Québec;

Be it resolved that this issue be placed on the ag= enda of the next national labour-management meetings in order to draw up a pictu= re of the health on our members; and

Be it further resolved that this issue be placed on the agenda of the next National Executive meeting for follow-up.=

RECORDED VOTE NO 29 - CARRIED

 

 

18=


 

 

24.     Classification Grievances

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m/s    Simard & Lambert

Whereas classification is an issue which has taken= on considerable importance for our members, who want to improve their working conditions and salaries; and

Whereas classification grievances are often heard = only after several years, which slightly tarnishes the image of our union leader= ship in this field; and

Whereas it would be important to have a complete picture of CEIU classification files throughout Canada; and

Whereas HRDC has suspended all classification activity;

Be it resolved that CEIU draw a complete picture of classification, staff relations and compensation grievances which are pendi= ng, in order to adopt a position on the matter; and

Be it further resolved that CEIU specify the time frames for these grievances by the fall of 2004 in order to advise the memb= ers on the processing of their grievances.&nbs= p;

RECORDED VOTE NO 30 - CARRIED

 

 

25.     Term Employmen= t

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Whereas HRDC has not yet implemented the Term Empl= oyment Policy; and

Whereas members with over three years of service a= re impatiently waiting for developments with this issue;

Be it resolved that CEIU give this issue top prior= ity and make the union’s position known so that the members be appointed = indeterminately; and

Be it further resolved that should HRDC refuse to implement the policy, a political action plan be drawn up in cooperation wi= th the PSAC to make HRDC implement the Term Employment Policy.

 

m/s    Lambert & Simard

That the above motion be now tabled.

MOTION TO TABLE - CARRIED

 

 

 

 

 

 

 

19

26.     ITCs

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Whereas certain ITCs, including the Montreal ITC, = are persistently threatened with closure; and

Whereas members are very concerned about this;

Be it resolved that an action plan involving ITC members as well as national and regional union officers be drawn up in orde= r to counter the closure rumours and allow CEIU to present a union position which should mobilize the members to protect their jobs.

 

m/s    Simard & Lambert

That the above motion be now tabled as it is no lo= nger relevant.

MOTION TO TABLE - CARRIED

 

 

27.     Regulation 18<= o:p>

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m/s    Soeiro & Lambert

That the following motion be referred to the By-la= ws Committee for a recommendation.

Be it resolved that the term of office for the National Elections Committee, excluding the National Elections Chair, be specified in Regulation 18, 2.1 (a) to coincide with the term of office for= the National Elections Chair, as per By-law 12, Section 1.

MOTION TO REFER - CARRIED

 

 

28.     National Execu= tive Votes by Mail

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Sister Letwinka is now chairing the meeting.<= /o:p>

m/s    Meunier-McKay & Win= kler

Whereas in March 1997 (Recorded Vote No. 9), the National Executive decided to hold votes by mail on specific issues only;

Whereas the National Executive has the responsibil= ity to establish an investigation committee when warranted;

Whereas such committee must be in place within a reasonable timeframe;

Be it resolved that the decision taken in March 19= 97 be amended so that mail votes be also allowed when required to set up investigation committees.

RECORDED VOTE NO 31 - CARRIED

 

 

 

 

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29.     Paid Time Off = for NVPs

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Sister Meunier-McKay resumed the chair.=

 

m/s    Walker & Wakefield<= o:p>

Whereas there is no language in our collective agreement to support paid time off to conduct the affairs of the union for = duly elected National Vice-Presidents;

Whereas some of the NVPs have been unable to negot= iate any paid time off for union business or limited time despite repeated attem= pts to meet with their Regional Directors or have the national officers negotia= te on their behalf;

Whereas the regional structures have changed significantly due to modernization of the Public Service;=

Whereas the NVPs who have had to take union leave without pay for union business have suffered a significant decrease in their income that is pensionable time from the employer and will affect their ‘5 best years’ in consideration of their pension;

Whereas it is not fair and equitable to have the N= VPs who are stuck with a situation where the employer has failed to negotiate t= his issue in the spirit of promoting good union/management relations, are forced into using a good portion of their NVP budgets to replace their salaries wh= ere other NVPs time is fully covered under code 652 ‘paid time off for un= ion business’;

Be it resolved that the National President of CEIU, Jeannette Meunier-McKay, negotiate paid time off for union business on a national scale for all NVPs and make the determination as to how that leave will be utilized amongst all members of the National Executive in the inter= est of equality for all, to come into effect April 1, 2004.

RECORDED VOTE NO 32 - DEFEATED

Note: Sister Meunier-McKay indicated that she will continue to do all she can to get the leave for all NVPs.

 

 

WEDNESDAY MORNING SESSION=

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30.     Report of the National President (APPENDIX G - page 86)

 

Sister Letwinka is now chairing the meeting.<= /o:p>

 

m/s    Meunier-McKay & Win= kler

That the National President’s report be adop= ted.

RECORDED VOTE NO 33 - CARRIED

 

 

21

 

31.     Report of the National Executive Vice-President (APPENDIX H - page 106)

 

Sister Meunier-McKay resumed the Chair.=

 

m/s    Letwinka & Boyd

That the National Executive Vice-President’s report be adopted.

RECORDED VOTE NO 34 - CARRIED

 

 

 

32.     Report of the Finance Committee (APPENDIX I - page 122)

 

Brother Rogers, as Chair of the Committee, present= ed the report.  Note that all recommendations are moved by him and seconded by Sister Walker.

 

That Parts 1 and 2 of the report be adopted.<= /o:p>

RECORDED VOTE NO 35 - CARRIED

 

That Part 3 be adopted.

RECORDED VOTE NO 36 - CARRIED

 

That Parts 4 to 7 be adopted.

RECORDED VOTE NO 37 - CARRIED

 

That Parts 8 to 11 be adopted.

RECORDED VOTE NO 38 - CARRIED

 

That the Finance Committee report be adopted as a whole.

RECORDED VOTE NO 39 - CARRIED

 

 

Point of Privilege - Lévesque - That I now = have to leave and I’ll be gone for the rest of the meeting as I have other commitment re. Collective bargaining.

 

 

 

 

 

 

 

22

 

WEDNESDAY AFTERNOON SESSION

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33.     Government Restructuring and Program Review

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m/s    Purcell & Winkler

That the National Executive move into Committee of= the Whole to discuss government restructuring and that the President remain in = the Chair.

m/s    Fennimore & Giguère

That the Committee of the Whole rise and report

 

President Meunier-McKay, as Chair of the Committee, indicated the following:

-        CEIU will write to the PM around the impacts on our members who work at HRSD/SD<= o:p>

-        NVPs will question their regional director for CIC in regards of potential trans= fers to the Agency and will then forward that information to National Office

-        National will ensure that, following each labour-management consultation committee meeting, information will be sent to the National Executive members and also posted on the website.

 

m/s    Fennimore & Lambert=

That the report of the Committee of the Whole be adopted as presented.

RECORDED VOTE NO 40 - CARRIED

 

 

34.     Report of the = Human Rights Committee (APPENDIX J - page 132)

 

Sister Susan Finn, as NVP for Human Rights, presen= ted the report.

 

m/s    Finn & Fennimore

That the report be received.

RECORDED VOTE NO 41 - CARRIED

 

 

35.     Report of the By-laws Committee (APPENDIX K - page 136)

 

Sister Wakefield, as co-chair of the Committee, presented the report.  All recommendations are moved by her and seconded by Brother Purcell.

 

 

 

23

35.     Report of the By-laws Committee (APPENDIX K) (continues...)

 

Part 1 - CEIU Policies

 

That Policy #2, Legal Assistance, (Appendix 1-1), = be referred back to the By-laws Committee with instructions to add the followi= ng:

‘’The Union shall pay up to five thousand dollars ($5,000.00) of the legal fees of a legal counsellor.’‘

MOTION TO REFER - CARRIED

 

That the recommendations on Policies #1, 3, 4 and = 5, as per appendix 1-1, be adopted as proposed.

RECORDED VOTE NO 42 - CARRIED

 

m/s    Lebon & Rogers=

That Policy #6, Lay-off, be referred back to the By-laws Committee to include ‘seniority’.

MOTION TO REFER - DEFEATED

 

That the recommendation on Policy #6, Lay-off, be adopted.

RECORDED VOTE NO 43 - CARRIED

 

Notice of Motion - Boyd - That we reconsider previ= ous vote on Policy 6.

 

m/s    Lebon & Boyd

That the recommendation on Policy #14, Budgets of NVPs, be referred back to the By-laws Committee to take into account NVPs w= ith national portfolio.

MOTION TO REFER - CARRIED

 

That the recommendations on Policies #7 to 15 (exc= ept Policy 14 above), be adopted as proposed (Note that Policy 7 is referred to= the Human Rights and to the Women’s Committee for review, while part 2 of Policy 10 is referred to the Human Rights Committee).

RECORDED VOTE NO 44 - CARRIED

 <= o:p>

That the recommendations on Policies #16 to 18, be adopted as proposed (Note that Policy 16 is referred to the Women’s Committee).

RECORDED VOTE NO 45 - CARRIED

 

 

 

 

24

 

 

35.     Report of the By-laws Committee (continues...)

 

Part 1 - CEIU Policies (Appendix 1-1) (continues ..)

 

m/s    Walker & Fennimore<= o:p>

That the recommendation on Policy #21 be referred = back to the By-laws Committee to be adapted to CEIU needs and concerns taking in= to account the contracting-out part of the Orientation Committee report of Mar= ch 2004.

MOTION TO REFER - CARRIED

 

That the recommendations on Policies #19 to 24 (ex= cept Policy 21 above), be adopted as proposed.

RECORDED VOTE NO 46 - CARRIED

 

That the recommendations on Policies #25 to 29 be adopted as proposed.

RECORDED VOTE NO 47 - CARRIED

 

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Part 2 - New Regulation 18B

Due to the complexity of this issue, Part 2 will be dealt with in the fall of 2004 to allow the National Executive members to l= ook at it and send in their comments or questions, if any.

 

That Parts 3 to 7 of the By-laws Committee report = be adopted.

RECORDED VOTE NO 48 - CARRIED

 

That the By-laws Committee report be adopted as a whole.

RECORDED VOTE NO 49 - CARRIED

 

 

THURSDAY MORNING SESSION<= /u>

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At this point, Sister Meunier-McKay called an in-camera session to further discuss administrative matters.  The report, which was unanimously approved by the National Executive, will however remain confidential.<= /o:p>

 

 

 

 

 

25=


 

36.     Report of the Orientation Committee (APPENDIX L - page 162)

 

Brother Lambert, as Chair of the Committee, presen= ted the report.  Note that all recommendations are moved by him and seconded by Brother Simard.=

 

That Part 1, Review of the September 2003 report, = be adopted.

RECORDED VOTE NO 50 - CARRIED

Note: It was agreed that the ‘Silent Call Monitoring’ document (Appendix ED-= 1) will be distributed to those members attending the Call Centres meeting.  It was also agreed, that there wil= l be enough copies for all CEIU members, i.e. 18,000, of the booklet on the proc= essing of grievances.

 

That Part 2, Terms of Reference, be adopted.<= /o:p>

RECORDED VOTE NO 51 - CARRIED

 

That Part 3, CIC Call Centres, be adopted.

RECORDED VOTE NO 52 - CARRIED

Note: It was agreed that a Call Centre CIC member would attend the HRSD/SD Call Centre meeting as well as being part of the Ad-hoc Call Centre Committee.<= /o:p>

 

That Part 4, Resolution D-24 on contracting-out and privatization, be adopted.

RECORDED VOTE NO 53 - CARRIED

Note: The B= y-laws Committee will be provided with the document on contracting-out/privatizati= on to further develop Policy 21.

 

That Part 5, Rebuilding our Locals, be adopted.

RECORDED VOTE NO 54 - CARRIED

 

That the Orientation Committee report be adopted a= s a whole.

RECORDED VOTE NO 55 - CARRIED

 

 

37.     Report on Trusteeships, Charters and Mergers (APPENDIX M - page 180)

 

m/s    Wakefield & MacDona= ld

That the report on trusteeships, charters and merg= ers, be adopted.

RECORDED VOTE NO 56 - CARRIED

 

 

 

26

 

 

38.     Date of the Ne= xt National Executive Meeting

&= nbsp;

President Meunier-McKay indicated that, depending = on the availability of the boardroom, the next National Executive meeting coul= d be held sometime between September 21 and October 2, 2004.  She also indicated that the meeting would be cancelled if we go on strike.

 

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39.     Report of the Citizenship and Immigration Committee (APPENDIX N - page 182)

 

m/s    Chan & Archambault<= o:p>

That the report of the Citizenship and Immigration Committee be adopted.

RECORDED VOTE NO 57 - CARRIED

 

 

m/s    Winkler & MacDonald=

Motion to adjourn.  The meeting adjourned at 12 noon.<= o:p>

 

Sister Meunier-McKay indicated that she will conti= nue to pressure the departments to allow 10 days/month for Sister Finn to help = her carry out her duties as NVP for Human Rights issues.  Otherwise, the National Executive = will need to look at using an alternate line item from the budget to help Sister Finn cover her days of leave without pay.

 

Sister Meunier-McKay also indicated that even thou= gh there was no time to approve the Women’s Committee report, it will be sent to the members under separate cover.

 

She then thanked everyone for their hard work.

 

 

 

 

 

 

 

 

 

 

27=