CEIU BC/YT Regional Executive Meeting

Minutes December 7/8/9, 2007

 

 

1. 10.00: Call meeting to order

 

2. Hours of sitting:   Adopted

 

3. Adoption of Minutes:

 

Adoption of Minutes   Moved: Mitchell Second: Chase   Carried       

 

Business Arising from Minutes:

 

NHWU attending meeting follow-up –they will not be a separate district so will not be a part of REC.  Because of large number in processing unit in Victoria,  Diane Mitchell, Kathy Spencer, Jeannette Meunier MacKay; Kathy Sands; Joy Hennen & Pat Wakefield spent 4 days in Victoria and spent time with the local training them and reviewing CEIU. Diane and Joy did Health & Safety inspection at Government Street office. Many infractions.

 

4. Code of Conduct  

 

National CEIU adopted a new Code of Conduct, drafted by Susan LeBrun, CEIU comptroller, at the last meeting. will be attached to national meeting minutes.  Pat passed out copies to review. (Attached) Consensus at REC that Code of Conduct is positive and good to have.

 

5. Financial Committee Report

Year to date circulated . Discussion   Motion to Adopt: Gray/Chase Carried

 

6. PSAC Delegates -

 Pat passed out list of locals with less than 100 members, geographically. (See attached) 4 delegates to be voted on in 4 geographic areas. CEIU responsible for electing delegates from locals. National officers and Regional Council members of PSAC are automatic delegates.  Each local President will get list of nominees and local executive will vote for one member of list.  Second placed person will become alternate. 4 delegates allowed from small locals. 8 from larger locals. Pat Wakefield and Suzanne Sorenson will take charge. Each local to vote for one nominee. Each area of less than 100 will have 1 delegate and 1 alternate.

 

7. Review Financial Guidelines

Pat passed out current guidelines for discussion Per Diem for Non Working Days – currently $150.00.  Intent to never give less than before. Value of giving up family time. Need to encourage members to be involved.

                                                

Colleen to ask accountant about non-working day per diem ($150.00). Is this reasonable and OK with CCRA.  Ask for clarification. What is considered a per diem and what is wage?  Ask for definition for per diem as relates to tax implications from accountant or CCRA.

 

8. Financial Issues –

Childcare: by-law says we pay by receipt; National has a flat meal fee or by receipt whichever member wishes. National CEIU changes were made at last meeting as follows:

 

 $45 1st family member day plus $30 overnight = $75

- Each additional child $20 plus per day and $20 plus per night.

 

The National Women’s Committee is to do research on what is reasonable to pay for non- licensed daycare

 

Decision to table BC/YT Region Daycare Policy – wait and see what the National Women’s Committee comes up with before we look at making changes. Once national makes recommendations the regional council will have a conference call or e-mail to share info and decide if any changes needed.

 

9. Posting of REC Minutes:

Question from member as to why the REC minutes were not posted on web.  CEIU BC/YT has not posted minutes since web site instituted. In past the REC has been held the day before the President’s so redundant. Meetings not associated with President’s Conference not posted. Discussion followed.

 

Consensus to have record of discussion on web-site after meeting, decisions made etc.  To do as of this REC meeting.

 

10. 2008 President’s Conference, Bargaining Conference & Bargaining Conference:

 

Delta Airport Conference Hotel – February 14/15/16/17 

Info Suzanne sent to is incorrect as it has to 18th.

Thursday, February 14 – Bargaining Conference & Training

-         Mandy Schubert CPP/OAS President & Christine Walker area coordinators will be responsible for facilitating bargaining conference. Find something that the membership would buy in to if PSAC should call a strike.

-         Friday February 15 – Julie Paul will facilitate resolution writing; Training in morning. In afternoon break into districts and write resolutions to bring to conference on Saturday.

-         District Directors should go to President’s and ask what changes they want CEIU National to make for next 3 years.

Question – can we get current stats on number of members in regions before training?

Response – Pat gets it every three months and can provide them

 

Saturday/Sunday Presidents Conference

 – Resolutions to floor in mock convention with Jeanette Meunier McKay chairperson

Saturday  9 AM – 12 PM - business as usual

Alternates - If Presidents can not attend locals should send alternate

Hospitality at Conference:

Hospitality Friday night only;

 

11. Honors & Awards Committee

 

Discussion on what to do for members of REC who have left during the past term. In this term we have lost Paul Croes, .Vince Astoria, Bruce Clark, Diane Stoesz, and Shery Cornelius.  Decision to present framed certificates and invite at their own expense, to President’s Conference, to have Jeanette present at some time during the weekend

 

12. Convention: - September 13 – 18, 2008- Almyer, Quebec

 

Discussion on issues at convention

- there will be no national hospitality committee or host committee next convention- Staff will be designated

- No BC/YT President’s conference attached;

- Only social function of convention will be Banquet; one night all candidates forum,;

- Resolution coming to floor – to hold convention in Central Canada (Ottawa/Hull) because cost to take national staff and paper etc. very high;

- Volunteers to contact east members and take responsibility with them for hospitality night BC/YT & Atlantic;

- Each REC member will be responsible for taking a part in this

- Souvenir – traditionally region has bought jackets/t-shirts etc. Suggest District Directors canvas locals and see what presidents need jacket and size?   Shirt with 2010 Olympic symbol?  Windbreakers? Other? Discuss at PC

 

13. Windbreakers – Should we give all new Presidents/district directors a jacket     Find out in February how many are needed and what sizes. Action:  Call and get catalogue

 

Discussion on LWOP for convention; some locals will pay wage loss while others cannot afford to do so. Concerns about equitable treatment of members; PSAC does not pay wage loss yet many members attend and never complain about being paid;

 

14. Leave Policy –

 

General Discussion on region’s Leave Policy; leave policy very specific to north provided for discussion; Covers 1 person

 

15 .One  Person Offices:

Small offices can close at lunch. There are no service Canada offices with one member; Written policy of what to do in 1 person office See attached report from Diane Mitchell

17. Report on Devolution/Deployment:

 

LMDA Committee: Diane Mitchell, Gerry Kowalanko, and Patricia Willey. Information is posted to CEIU web site

Tentative date of devolution January 2009; money and programs are going to province and the feds responsibility to ensure enough employees go to ensure good service continues

Deployment requests not always looked at; using pools from competitions

It is up to insurance manager to agree or not agree to take member

 

19. Other:

 

Case being made in Kelowna to have CR3’s made CR 4. The person causing biggest problem with this is Bob McFarland Staff have already been assessed and now they say there is a test. These staff have been fully monitored already and doing job to high level so why test????

 

In Surrey they just changed the CR 3’s to CR 4’s with no apparent process. A process to change CR4’s to CR5’s. Inconsistency again.

 

20. Sick Leave Policy

 

After 5 days in year, then management can ask for a note even if the 5 days are a combination of several illnesses over the period of time. Management can only request a doctors note if there is reasonable doubt of illness or if ongoing illness. Doctor’s notes can allow to request an advance of sick leave credits; sick leave gets advanced at beginning of month so must be a type of illness as credits not yet earned

 

Sick leave form request for more than 1 physio doctor appointment etc. (ongoing) if an appointment, only appointment; if on going or follow-up then must take sick leave. On advice from regional management is to make members use sick leave for continual appointments;

 

Management has no authority to ask what your doctor or dentist appointment is for

 

21. Report on BC Fed

      See attached – Diane Mitchell

                 

22. CEIU Website

Bob Aplin does not have all the information have District Directors send again to Bob Aplin, full executive and contact numbers as well as District Director info

 

23. Students Working as PO’s

 

Discussion on use of students

 

24. BCGEU Meeting – Diane Mitchell

 

Attended to get overview of BCGEU, what are the issues; what will our members be facing when we go over; Dianne feels the provincial members do realize what kind of workers and experience are coming to them.

 

25. Concerns of Members Re: Consolidation & Other General Concerns

 

Centralization of payment processing

Concern about increasing commutes; increased gas; and daycare costs for those traveling farther; Kelowna being told Naniamo and Kamloops are “proposed” not final until deputy minister agrees; Surrey & Burnaby options for 2012, for Vancouver

 

Centralized files are causing more work for the members in some officers; lots of team leaders in to look after only a few staff; concerns that files are being passed 10x and lands on desk with 30 day limit hit; questioned why hit 30 days when only saw file before; not efficient; asked to justify what they do all day;

 

 

26. Rules of Order – quick reference guides from PSAC – can we still get these

 

27. Recruiting Members:

 

Need to recruit members as many experienced union members will be going to the province; Also; many “graying” members. AGM’s coming up; put recruitment on agenda;

 

 

 

28. Meeting adjourned:  12 PM     Moved:  Smith      Seconded: Gray               Carried